Efficient Task Organization with Todoist and GTD
Learn how to efficiently organize tasks in Todoist using GTD method, saving time with automated actions and prioritizing clarity over organization.
00:00:00 Learn how to use Todoist as a pure GTD tool, organizing tasks based on contexts like location, tools, or people involved. Focus on action items and appropriate categorization.
📝 GTD (Getting Things Done) has five steps: capture, clarify, organize, reflect, and engage.
🗓️ In GTD, action items are categorized into lists based on their appropriate contexts, such as calls to make, errands to run, and emails to send.
🔀 GTD focuses on using the tools, places, or people associated with each task to determine where it should go.
00:02:17 Learn how to organize tasks in Todoist and set up projects and labels. Determine when to schedule tasks and communicate with participants.
📝 Organizing tasks in Todoist using categories, labels, and projects.
⏰ Setting due dates for tasks based on urgency and specific days.
🗣️ Coordinating with participants to find the best time for a meeting.
00:04:31 In this video, the speaker demonstrates how to efficiently organize tasks using Todoist and GTD. Labels are used to track meetings and research tasks, with website addresses added for easy access.
🔖 Setting up labels in Todoist to organize tasks and projects
🏃♂️ Using Todoist to keep track of research on running shoes
⏰ Utilizing the GTD approach to task management
00:06:45 In this episode of GTD + Todoist, the speaker demonstrates how they use Safari to find the website addresses for online registration documents and save them in their notes for easy access. They also discuss how they use SF bags to find iPad Pro cases and save the links in their notes. They explain that these tasks are as and when they have time, but they prioritize remembering to book a table for dinner on Saturday.
✨ Use Safari to find and save website addresses for online registration documents and research tasks.
🎒 Navigate to the SF bags website to find iPad Pro cases in the bag sleeves section.
📅 Set a reminder to book a table for dinner on Saturday, including the restaurant's phone number in the notes.
00:09:04 Learn how to efficiently organize tasks in Todoist using GTD method, saving time with automated actions and prioritizing clarity over organization.
📱 Using labels in Todoist can save time by automatically calling a phone number on iPhone.
🍽️ Deciding on a restaurant turns a single task into a project in GTD.
💬 Discussing with the spouse is important before making a decision.
00:11:19 Learn how to integrate GTD with Todoist by adding tasks to your calendar. Easily sync your tasks from Todoist to your preferred calendar app.
📅 Tasks that need to be done on a specific day should be added to your calendar.
🗓️ GTD recommends having a maximum of 5 tasks to be completed on a specific day.
📝 To add tasks from Todoist to your calendar, copy the calendar feed from Todoist settings and paste it into your calendar application.
00:13:34 Learn how to organize your tasks using GTD and Todoist. Assign a date to each task to populate your calendar and keep track of deadlines. Use Evernote or a physical filing system to organize reference materials.
📅 Assigning tasks with specific dates is important for organizing your tasks in Todoist.
📝 In order to follow GTD in its purest form, assigned dates should automatically sync with your calendar in Todoist.
🗂️ Different methods can be used to organize different types of reference material, such as using Evernote or a tickler file.
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